Event Coordinator

Beacon Hill - Job Details
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Event Coordinator

Cambridge, Massachusetts

|

Part Time

|

NA

Cambridge, Massachusetts

Part Time

NA

April 01, 2024

|

Job ID: A1370927AN_1711983438

April 01, 2024

Job ID: A1370927AN_1711983438

Job Summary

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Our client, an education technology company in the Cambridge, MA area, is seeking a Part-Time Event Coordinator to join their team on a temporary basis. This would be about a 7-month contract role and made up of 20-25 hours per week. It is compensating up to $30 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities:

  • Serve as the central point of contact for all event-related inquiries. Facilitate effective communication among team members, clients, and vendors, ensuring everyone is well-informed throughout the planning process.
  • Organize and document regular project meetings and ensure follow-up. Manage internal communication to ensure all team members have access to relevant information. Maintain excellent documentation.
  • Create and manage event timelines to ensure all tasks, from pre-event preparations to post-event follow-ups, are well-coordinated and executed on time.
  • Take charge of event logistics, including venue and vendor coordination. Coordinate with suppliers and vendors to secure necessary services and equipment.
  • Facilitate travel bookings (working with a travel agent or service).
  • Manage attendees and track RSVPs to ensure accurate headcounts. Working with administrative staff to ensure effective and high-quality correspondence with speakers and participants.
  • Oversee event registration processes, ensuring a smooth registration experience for attendees both pre-event and during the in-person convening.

Job Requirements:

  • Proven experience as an event organizer or similar role, with a focus on administrative and logistics. Knowledge of event planning best practices.
  • Strong organizational and time-management skills, capable of managing multiple tasks and requirements concurrently.
  • Excellent communication and interpersonal abilities, with an emphasis on professionalism and client satisfaction.
  • Detail-oriented mindset and a strong sense of responsibility for delivering high-quality events.
  • Proficiency in relevant software applications, such as Google Docs/Spreadsheets and Google Calendar.
  • Basic proficiency in budget management and financial reporting would be a plus.

A1370927AN_1711983438

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™