Facilities Coordinator

Beacon Hill - Job Details
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Facilities Coordinator

Miami, Florida

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Full Time Temp to Hire

|

$ 33 - $ 34 per hour

Miami, Florida

Full Time Temp to Hire

$ 33 - $ 34 per hour

March 26, 2024

|

Job ID: A1371141NY-Temp_1711457906

March 26, 2024

Job ID: A1371141NY-Temp_1711457906

Job Summary

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Our client, a Consulting firm that staff top tier hospitality staff for a premier Hedge Fund is looking to hire a Temp to perm Facilities Coordinator in their Miami, Fl. office. You will be the first point of contact for all visitors, clients and staff members. You will manage all incoming calls, handle the reception area, and ensure smooth operation of their facilities. You will work collaboratively with other team members and departments to provide a seamless customer experience for internal staff and all outside parties. This role requires someone in office Monday - Friday from 8am - 5pm.

Job Responsibilities

  • Serve as "Brand Ambassador" and first point of contact for employees, visitors, and clients providing a warm and professional welcome.
  • Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.
  • Manage the reception area, ensuring that it is clean, organized, and presentable at all times.
  • Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well stocked and functioning properly.
  • Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.
  • Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services.
  • Manage conference rooms to ensure that they are properly prepared for use.
  • Order, stock, and monitor pantry and office supplies.
  • Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.
  • Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.
  • Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.
  • Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.
  • Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.
  • Ensure that the reception desk is manned between the hours of 8AM - 5PM (with flexibility to provide coverage and support outsides of scheduled hours when needed).

Qualifications

  • Bachelor's degree preferred, but not required.
  • 2+ years of experience in a hospitality or facilities role, preferably in a corporate setting.
  • Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite and experience with facilities management software a plus.
  • Ability to work independently and maintain a positive attitude in a fast-paced environment.
  • Demonstrate a high level of accountability and ownership in all tasks and projects.

Compensation/Benefits:

  • 33hr - 34hr + Paid OT + Discretionary Bonus + Great Benefits
A1371141NY-Temp_1711457906

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™