Management Assistant

Beacon Hill - Job Details
< Back to Search Results

Management Assistant

New York, New York

|

Full Time Temp to Hire

|

$ 75,000 - $ 100,000 per year

New York, New York

Full Time Temp to Hire

$ 75,000 - $ 100,000 per year

March 26, 2024

|

Job ID: A1371151NY-Temp_1711457772

March 26, 2024

Job ID: A1371151NY-Temp_1711457772

Job Summary

To Apply for this Job Click Here

Our client, a privately owned global real estate investment, development and management firm is seeking to hire a temp to perm Management Assistant. In this role you will provide advanced administrative support to a Senior Managing Director of members of her team including a Sr. Director and 2 Directors. This role will work a hybrid schedule 3 days in 2 remote. Hours are 830am - 530pm + Flexibility for OT as needed.

Responsibilities:

  • Provides administrative support by coordinating, facilitating, and communicating regional information.
  • Answers phones, forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information to callers.
  • Composes various documents such as agreements, contracts, correspondence, interoffice memos, presentations, and reports.
  • Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, meetings, interviews, and conference calls.
  • Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
  • Makes comparisons between sets of data by identifying trends in data, drawing conclusions, and suggesting solutions.
  • Assist with presentations and special projects.
  • Establish and maintain appropriate filing systems, both electronic and manual.
  • Create, update, and maintain departmental databases when appropriate.

Qualifications:

  • 4-year degree preferred but not required.
  • 3 + years of experience in administrative role in a professional office environment.
  • Strong written and verbal communication skills
  • Demonstrates strong attention to detail and proofreading abilities.
  • Ability to delegate as necessary.
  • Able to manage and prioritize tasks while meeting deadlines.
  • Demonstrates sound judgment and makes independent decisions in routine situations.
  • Interacts with executives, employees, visitors and vendors with professionalism and diplomacy.
  • Advanced proficiency in Microsoft Office software.
  • Maintains strict confidentiality.
  • Ability to perform business related mathematical calculations.
  • Ability to work in and foster a team environment.
  • Work overtime as business needs deem appropriate.

Compensation/Benefits:

  • 75K - 100K DOE + Paid OT + Bonus + Great Benefits
A1371151NY-Temp_1711457772

To Apply for this Job Click Here

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™