Project Coordinator

Beacon Hill - Job Details
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Project Coordinator

Boston, Massachusetts

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Full Time Temporary/Contract

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$ 26 - $ 27 per hour

Boston, Massachusetts

Full Time Temporary/Contract

$ 26 - $ 27 per hour

May 31, 2024

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Job ID: A1371209AB_1717165080

May 31, 2024

Job ID: A1371209AB_1717165080

Job Summary

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Our client, a college located in Boston, is seeking a project coordinator. This is a temporary opportunity and can compensate up to $27/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration!

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

  • Provide administrative support in recruitment initiatives of students and content development professionals.
  • Provides administrative coordination in collaborative resource development and business development opportunities, clients, and services.
  • Inputs Network and student data into data systems.
  • Coordinates compliance processes including agreement processing.
  • Organizes student events, managing students.
  • Assists with budget tracking and analysis for major events, and monthly receipt reconciliation on behalf of the Associate Dean
  • Prepares paperwork for onboarding independent contractors, processing payments in workday.
  • Handles confidential information such as payment and tax information, maintaining confidentiality to all sensitive information.
  • Manages and developing efficient workflows and tools to streamline processes and logistics, periodically updating them.
  • Administrates communications with network and students to include, scheduling of meetings, semester events, planning network trips, coordinating summit and reunion activities, (to include compliance communication as mentioned above.)
  • Proactively prepares the AD for meetings, ensuring that agendas are prepared in advance, communicated and that key personnel. Anticipates future needs and problems with regards to scheduling, communication, and support; effectively meet deadlines through multi-tasking, prioritizing, and delegating.
  • Ensures timely and accurate communications internally and externally on behalf of the AD. Have at the ready "about" program and initiative materials on request.
  • Works closely with the AD on stewardship and cultivation of existing and new constituents, to include but not limited to timely communications with constituents, written solicitations and acknowledgement notes and letters. Assists with grassroots efforts to build community and resource support database.

Successfully run day to day tasks and operations, which may include but are not limited to:

  • Phone, email, mail, and some social media correspondence; prioritize, answer, and respond to emails and phone calls, collaboratively draft, review and send assigned communications; communicate messages and information to the AD.
  • Book travel and create detailed itineraries when needed. Make complex travel arrangements, which may involve multiple travelers and/or multiple destinations.
  • Supports collaborative efforts between Network sites to build a stronger community of cohesiveness and shared learning experience Additional Duties.
  • Works collaboratively with all relevant campus departments, vendors, external persons, and organizations.
  • Is expected to be on-hand for all events and staff and area meetings.
  • Provides administrative and project management support as needed and/or assigned.

MINIMUM JOB QUALIFICATIONS:

  • Bachelor's degree or equivalent required, demonstrated experience in project management a plus.
  • Office administrative experience including Microsoft Office and Google Suite.
  • Demonstrated strong written, verbal, and interpersonal communication skills.
  • Team player and critical thinker - works well in a collaborative environment.
  • Excellent organizational, project management and interpersonal skills. Positive, professional attitude.
  • Ability to multi-task and think on your feet and under pressure.
  • Ability to conduct all communications in an articulate, cordial, and professional manner.
  • Understanding of and demonstrated ability of intercultural and interpersonal skills.
  • Work with people of diverse backgrounds; position requires poise and strong people skills; must like children and youth and have empathy for families regardless of their cultural, ethnic, or socio-economic status.
A1371209AB_1717165080

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™