Office Manager/Administrative Assistant

Beacon Hill - Job Details
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Office Manager/Administrative Assistant

New York, New York

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Full Time Temp to Hire

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$ 60,000 - $ 70,000 per year

New York, New York

Full Time Temp to Hire

$ 60,000 - $ 70,000 per year

March 26, 2024

|

Job ID: A1371279NY-Temp_1711469958

March 26, 2024

Job ID: A1371279NY-Temp_1711469958

Job Summary

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Jewelry company located in Soho, Manhattan is seeking to hire a Temporary to Permanent Office Manager and Administrative Assistant to support the office. This position will start ASAP, require 5 days in office. Hours 9:00am-6:00pm, availability for OT as needed.

Responsibilities:

  • Assist guests who arrive in our office including signing them in
  • Overseeing all aspects of office maintenance (we use Service Channel to help manage these requests) including watering plants, keeping the office, kitchen and conference rooms tidy throughout the day, managing our cleaning vendor, maintaining our office security and alarm system, maintaining office supplies and other office inventory such as snacks, bathroom supplies and kitchen supplies
  • Serve as the main point of contact to the landlord regarding facilities and other related issues
  • Supporting the People Team with events and company-wide meetings like Town Halls
  • Own all aspects of mail processing for the office including receipt of deliveries and sending packages
  • With support from an outsourced IT vendor, maintenance office technology including WiFi, conference room equipment, TVs, copiers and printers
  • Serve as the office safety contact in conjunction with our Compliance Manager
  • Assist with general ad hoc office-related requests
  • Handle any requests from our CEO, COO or CLO, including admin support

Qualifications:

  • 2-3 years of experience in a similar role at a company with at least 50 employees
  • Ability to lift heavy objects or boxes up to 20 lbs
  • No "task is too small" attitude and impeccable attention to detail.
  • Excellent organization and time management skills
  • Ability to work independently
  • Excellent customer services skills with the ability to interact with all levels of personnel within the company, external guests, and vendors
  • Driven, creative problem solver that consistently acts with integrity and speaks up
  • Owner's mindset, with the ability to approach feedback and problems with a positive attitude

Compensation/Benefits:

  • DOE 60K - 70K
  • Comprehensive medical, dental, and vision insurance, as well as 401k
  • 4 weeks accrued Paid Time Off, 7 days accrued Sick Time, 11 paid holidays, and 4 Quarterly Wellness Days
  • Three months of paid Parental Leave
  • A paid sabbatical after four years of full-time service
A1371279NY-Temp_1711469958

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™