Administrative Assistant

Beacon Hill - Job Details
< Back to Search Results

Administrative Assistant

New York, New York

|

Full Time Temp to Hire

|

$ 20 - $ 20 per hour

New York, New York

Full Time Temp to Hire

$ 20 - $ 20 per hour

March 27, 2024

|

Job ID: A1371414NY-Temp_1711546319

March 27, 2024

Job ID: A1371414NY-Temp_1711546319

Job Summary

To Apply for this Job Click Here

Our client a non-profit organization is looking to hire a Temp to Perm Administrative Assistant to the VP, Facilities & Special Projects, while providing support to the Chief Financial Officer and the VP Business & Legal Affairs. You will be responsible for daily building related duties and special projects. You will work with two executive assistants to provide the administrative support and backup necessary to support the executive team. This includes administrative responsibilities such as phone coverage, meeting and event calendars, expense reports and research reports, and partner on the ticketing set-up for events, plus support other departments, as needed. The ideal candidate will be a high-energy, results-driven, highly organized individual with excellent written and verbal communication skills. This position does require someone to work in office Monday - Friday from 9am - 5pm

Responsibilities

  • Present in a professional demeanor and provide the highest level of service while maintaining the utmost level of discretion and confidentiality for internal and external matters, which includes interacting with VIP clients, guests, patrons and/or employees
  • Comprehensive phone coverage with appropriate routing, message taking and communication of the incoming calls to executives
  • Support executives in preparation for meetings and conference calls as requested - to include meeting materials and other information as needed
  • Assists with programs, Board meetings, and other events
  • Arrange travel for executives and guests
  • Complete monthly expense reports
  • Conducts research, compiles information and generates reports
  • Handle special projects and other administrative functions as assigned
  • Enter vendor invoices into expense tracker to compare actual expense against budget
  • Coordinate information with maintenance and engineering regarding building operations
  • Assist in projects as assigned

Requirements

  • Bachelor's degree
  • 1 + years of administrative experience in a fast-paced environment
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
  • Excellent communication skills, written and verbal
  • A high energy team player who is proactive with great initiative
  • Ability to perform thorough research to compile information and generate reports
  • Proficient in MS Word, Excel, PowerPoint, and SharePoint. Knowledge of ticketing software, especially Universe a plus
  • Interest in Facilities Management/Building Operations, a plus
  • Able to work flexible hours and overtime
  • Bi-lingual in Spanish (speaking, reading and writing) strongly preferred.

Compensation:

  • 20hr + Paid OT + Great Benefits
A1371414NY-Temp_1711546319

To Apply for this Job Click Here

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™