Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

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Full Time Temp to Hire

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$ 70,000 - $ 75,000 per year

New York, New York

Full Time Temp to Hire

$ 70,000 - $ 75,000 per year

March 28, 2024

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Job ID: A1371527NY-Temp_1711630415

March 28, 2024

Job ID: A1371527NY-Temp_1711630415

Job Summary

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Our client, a school in Lower Manhattan, is looking to hire a Temp to Perm Executive Assistant to the Head of School. The schedule is onsite Monday - Friday, 8am - 4pm with flex for occasional OT. Potential for hybrid schedule. Position will start late March 2024/ early April with potential to convert to perm.

Responsibilities:

Oversees the management of the following functions for the Head of School's Office (While the details of these tasks may be managed by others, the EA is responsible for their oversight and execution):

  • Calendar (In partnership with members of the Administration, prepare and manage the school calendar and other scheduled events; ensure that the events for which the Head of School's office has responsibility are planned and stewarded appropriately)
  • Schedule (Schedule, maintain, and confirm the Head of School's appointments and calendar activities)
  • Phone (Screens the Head of School's phone calls and takes messages)
  • Travel (Makes domestic and international travel arrangements for the Head of School)
  • Budget (Manage expenses for the Head of School's budget)
  • Work Accountabilities (i.e. goals that need to be completed by Leadership Team and tasks that need to be executed throughout the year)
  • Oversees special projects for the Head of School in support of institutional priorities. Assists in the coordination of schoolwide projects that cross boundaries between different leadership team members.
  • Conducts research, prepares, drafts and revises analytical reports required by the Head of School
  • Assists the Head of School in developing reports, presentations, speeches, publications, talking points and educational materials
  • Partners with Head of School and Assistant Heads of School to oversee administrative elements of the strategic planning process
  • Responsible for organizing, collecting, collating, and publishing annual goal documents for Leadership Team members including annual work plans, goals, and objectives and tracking progress towards their accomplishments
  • Coordinates for the Head of School the following in regard to leadership team: agendas for each team meeting, meeting technology, meeting notes, pre-meeting briefings (as appropriate), and memos/notes outlining follow-up actions for each team meeting in a timely manner
  • Serves as liaison to the Board of Trustees on matters not directly handled by the Head of School
  • Responsible for managing the distribution and archiving of board-related meeting notes and materials
  • Builds and coordinates with the Head of School and Board President the contents of agendas and materials for Board of Trustees meetings and Executive Committee meetings

Qualifications/Skills:

  • Degree required
  • Prior experience as an administrative assistant to a senior leader and/or Project Manager
  • School familiarity/experience preferred
  • Exceptional writing talent along with impeccable copywriting, editing and proofreading skills
  • Exceptional verbal communications skills and ability
  • Appreciation for and desire to work in a highly relational and values-centered environment; excellent interpersonal, teamwork, and diplomacy skills
  • A personal communication style that is accessible, approachable, optimistic and welcoming
  • Strong personal values of compassion, patience and integrity
  • Honed ability to manage confidential situations with confidentiality, discretion, respect, and sensitivity.
  • Ability to flexibly adjust to demands in a fast paced organizational environment
  • Superb attention to detail and accuracy
  • Excellent Executive Functioning Skills
  • Experience in engaging a diverse range of personas/needs within an organization
  • Proven track record of handling multiple priorities and meeting deadlines
  • Capability of being a strong decision-maker, able to use independent judgment with limited supervision
  • Superb organizational and computer skills including: Microsoft Word, Excel, PowerPoint, Google Suite (Gmail, Google Calendar, Google Drive, Documents, Sheets, Slides), Blackbaud, Razors Edge, SchoolAdmin
  • Familiarity and engagement with various social media platforms

Pay rate:

  • $70-$75K perm base, temp rate in line
  • Medical, dental, vision, 401K, tuition reimbursement after 1 year, PTO & sick leave
A1371527NY-Temp_1711630415

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

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