Administrative Receptionist

Beacon Hill - Job Details
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Administrative Receptionist

New York, New York

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Full Time Part Time

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$ 25 - $ 25 per hour

New York, New York

Full Time Part Time

$ 25 - $ 25 per hour

April 30, 2024

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Job ID: A1374901NY-Temp_1714481606

April 30, 2024

Job ID: A1374901NY-Temp_1714481606

Job Summary

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Asset management firm in Midtown, Manhattan is seeking to hire a long-term temporary Part Time Administrative Receptionist for an open-ended assignment. The start for this role will be ASAP. This role is in office 3 days/week, Tuesday thru Thursday, for at least a 6 month commitment. Must be flexible to take on more days if need be. Hours are typically 8am - 5pm with flexibility to come in earlier or stay later. Hourly rate up to $25/hr DOE.

Responsibilities:

  • Meet and greet guests upon arrival, answer phones, retrieve and send mail (USPS,UPS,Fedex)
  • Arrange all meeting logistics for NYC meetings (4 meeting rooms/calendars) which includes IT coordination and catering
  • Order and maintain office supplies for the entire office (including kitchen supplies)
  • Manage and maintain tidiness of office, meeting rooms and kitchen
  • Manage invoices, expenses and vendor accounts
  • Comply with building security requirements for new guests and vendors
  • Manage and trouble-shoot office equipment (binding, printing, desktops)
  • Provide ad-hoc administrative support to colleagues in the office including Executive Team and Sales and Services teams
  • Provide back up support for events
  • Assist in printing, binding and mailing books for the Sales and Service teams
  • Assist with travel arrangements and expenses for the Sales and Services teams
  • Develop and maintain strong working relationships with other teams
  • Respond to ad-hoc requests and projects as needed

Experience:

  • Ability to handle multiple responsibilities concurrently
  • Excellent organizational and communication skills
  • Proficient use of Microsoft Outlook, Word, Excel and PowerPoint; accuracy and attention to detail is key
  • Proactive hands-on attitude and ability to problem solve
  • Bachelor's/Associate's degree a plus
  • Experience within a financial services organization a plus
A1374901NY-Temp_1714481606

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™