Senior Administrative Assistant

Beacon Hill - Job Details
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Senior Administrative Assistant

Cambridge, Massachusetts

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Full Time Temporary/Contract

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$ 27 - $ 29 per hour

Cambridge, Massachusetts

Full Time Temporary/Contract

$ 27 - $ 29 per hour

May 07, 2024

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Job ID: A1375651B_1715094182

May 07, 2024

Job ID: A1375651B_1715094182

Job Summary

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Our client, a higher education institution in Cambridge, MA, is seeking a Senior Administrative Assistant to join their team on a 3-4-month basis. The hours for this role are 9am-5pm, and it is compensating up to $29 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities:

  • Supports daily management of the center including highly detailed schedule management, agenda setting and management of running meetings, including internal and external advisory boards.
  • Compiles reports for external stakeholders including: students enrolled in classes, number of students advised, number of visiting groups hosted, and others as necessary.
  • Acts as a source of information for on-going Center programs and initiatives, assisting with the implementation of Center objectives.
  • Compose and edit complex internal and external communications to high level donors, executives, and government officials in a professional and fast paced environment.
  • Attends and plans high-level meetings; creates agendas, drafts and distributes minutes as appropriate, ensuring effective communication amongst staff.
  • Manages intricate travel preparations, including booking domestic and international travel, preparing expense reports, creating agendas and itineraries, and creating and editing presentations.
  • Provides exceptional internal and external customer service to donors, alums, and visiting VIPs, prioritizing incoming requests.
  • Collaborates with other school centers, offices, and programs, serving as a liaison.
  • Manages on-boarding process of new employees and contractors.
  • Provides innovative, creative solutions and administrative support for social events, marketing and new initiatives, assisting with student outreach.
  • Plans and executes major both small (5-20) and large (1000+) events for VIPs, donors, alums, and students including managing vendors and logistics as necessary, developing and maintaining procedures and best practices.
  • Manages vendor relations including negotiating price and managing contracts and relationships.

Job Requirements:

  • High School education or equivalent; Bachelor's degree preferred.
  • At least 5 years' experience supporting high level executive (director, dean, or C-level) or providing administrative support in a fast paced environment.
  • Experience in project and time management.
  • Must be organized and have strong attention to detail, maintaining high, rigorous standards of accuracy and quality.
  • Strong interpersonal skills and above all, strong customer service mentality.
  • Able to independently maintain professional demeanor in interactions with VIPs, students, faculty, staff, and visitors.
  • Strong verbal and written communication skills including comfort presenting in front of medium sized groups.
  • Be able to prioritize and manage multiple tasks in a fast paced environment, working independently.
  • The ability to work flexible hours during peak periods.
  • Must demonstrate discretion and good judgment with confidential information and issues.
  • Proficiency in Microsoft Office; able to identify and learn new software skills as necessary.
  • Proficiency preferred, but not required, in Google Suite, SAP, and Adobe.
A1375651B_1715094182

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™