Part-Time Office Manager

Beacon Hill - Job Details
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Part-Time Office Manager

New York, New York

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Full Time Part Time

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$ 25 - $ 25 per hour

New York, New York

Full Time Part Time

$ 25 - $ 25 per hour

May 07, 2024

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Job ID: A1376116NY-Temp_1715106327

May 07, 2024

Job ID: A1376116NY-Temp_1715106327

Job Summary

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Our client, a well-known economic advisory firm, is seeking a temporary part time office manager for their downtown office. There is a guaranteed 8 hours/week with a flexible in office schedule.

Essential Job Functions

  • Greet guests (hang up coat, offer coffee, let relevant staff know of guest arrival)
  • Maintain and order office and kitchen supplies and keep track of billing.
  • Maintain a tidy office, including putting away supplies, keeping kitchen and reception area clean, keeping conference rooms and supply areas orderly.
  • Compile, scan, and sort documents, such as invoices and checks.
  • Assist staff as necessary to book conference rooms for meetings.
  • Send documents via UPS or FedEx as required.
  • Add guests to CIM system security and add/remove Kastle swipe cards.
  • Liaise with CIM building management regarding any maintenance requests.
  • Maintain office/kitchen equipment and liaise with vendors (Vivreau, Keurig, Nespresso).
  • Assist Admin Associate on small lunch events for clients, to include venue selection, negotiation, coordination, etc.
  • Coordinate in-office events such as group pizza lunches or employee cooking competitions.
  • Water plants

Skills Required

  • Exceptional attention to detail and organizational skills, and ability to multi-task in a fast-paced environment
  • Strong interpersonal skills
  • Excellent written and verbal communication skills, including use of proper grammar and spelling in internal and external communication.
  • Able to shift priorities quickly and resume less immediate tasks in timely manner.

Required Education and Experience

  • A bachelor's degree
  • Minimum 1 year experience in office management
  • This role requires knowledge of MS Office Tools

Compensation:

  • $25/hr
A1376116NY-Temp_1715106327

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™