Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

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Full Time Temporary/Contract

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$ 27 - $ 27 per hour

New York, New York

Full Time Temporary/Contract

$ 27 - $ 27 per hour

May 15, 2024

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Job ID: A1376941NY-Temp_1715782650

May 15, 2024

Job ID: A1376941NY-Temp_1715782650

Job Summary

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Leading media and information services company located in Midtown West is seeking a Temporary Executive Assistant to support members of senior leadership. This position will start on or before 5/28/2024 and last for 3 months, requiring 5 days on-site form 8am-5pm. The ideal candidate will be someone with both the skills and attention-to-detail required to effectively support senior executives as well as serve a representative of the company. Pay rate up to $27/hour.

Responsibilities:

  • Management of complex calendars with various scheduling requirements
  • Coordination of all business travel, domestic and international, including booking flights, hotels, cars and other services
  • Coordination of executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails and interfacing with other executives, employees and guests
  • Preparation for all meetings with senior executives and other guests, including reserving space, catering (if required), document preparation and other logistics
  • Field inbound communications and exercise solid judgement in determining the appropriate resource to address the request
  • Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed
  • Collaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are met
  • Participate in various meetings and conferences as needed
  • Design PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze data

Qualifications:

  • Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior-level executive
  • Bachelor of Arts degree preferred
  • Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel, with an ability to learn company-specific programs and software
  • Strong attention-to-detail, proofreading and editing skills
  • Proficiency in collaboration and delegation of responsibilities
  • Ability to handle competing demands in a high-pressure, dynamic environment
  • Exceptional interpersonal skills.
  • Friendly and professional demeanor
  • Ability to communicate clearly and effectively, including with members of senior management
  • Possess high-energy and intellectual curiosity
A1376941NY-Temp_1715782650

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™