Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

New York, New York

|

Full Time Temp to Hire

|

$ 44,273 - $ 44,273 per year

New York, New York

Full Time Temp to Hire

$ 44,273 - $ 44,273 per year

May 15, 2024

|

Job ID: A1377066NY-Temp_1715798404

May 15, 2024

Job ID: A1377066NY-Temp_1715798404

Job Summary

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Healthcare organization located in Midtown Manhattan is seeking to hire a Temporary to Permanent Administrative Assistant. This role will require 5 days on site. Hours are 9am-5pm with 1 hour of unpaid lunch (35 hours).

Responsibilities:

  • Provide administrative support to Organizers, Nursing Representatives, Program Representatives and Labor Representatives, and other staff as assigned and directed
  • Screen and handle telephone calls in a proficient and professional manner; take clear and concise messages. Group voice mail oversight and receptionist coverage.
  • Protest of Assignment work to include tracking and mailing supplies, tracking , entry and maintenance in databases, distribution of reports to staff members.
  • Maintain approved filing system, including archiving and retrieval for Protest of Assignments that have been filed. Perform file research for field representatives.
  • Perform mailings: bulk mailings, contract mailings, newsletters, meeting notices, flyers, and other correspondence as directed. Process incoming mail.
  • Accurately type letters, minutes, agendas, confirmation memos, reports, and other documents as directed.
  • Copy, fax and scan requested materials by deadline as directed.
  • Prepare meeting materials as directed. Prepare for elections, rallies, pickets, etc.
  • Assemble and ship orders for materials as requested by collective bargaining units for new employee packets, contracts, workshop materials, etc. as directed.
  • Create, edit and maintain spreadsheets for routine and special projects.
  • Perform other department or agency-related duties or special projects as directed

Qualifications:

  • Degree required
  • 3+ years prior administrative experience preferably out of education
  • Learning management experience preferred
  • Must have excellent verbal and written communications skills
  • Knowledge of MS Office (Outlook, Word, Excel) required
  • Attention to detail and outstanding organization skills
  • Strong interpersonal skills
  • Customer service mentality
  • Versatility to handle varied workload and competing demands

Compensation:

  • Starting at $44,273 DOE
  • Fully paid benefits
A1377066NY-Temp_1715798404

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™