Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

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Full Time Temporary/Contract

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$ 40 - $ 50 per hour

New York, New York

Full Time Temporary/Contract

$ 40 - $ 50 per hour

May 29, 2024

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Job ID: A1378371NY-Temp_1717003902

May 29, 2024

Job ID: A1378371NY-Temp_1717003902

Job Summary

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Growing Investment Management firm located in Midtown, Manhattan is seeking to hire a Temporary Executive Assistant to provide coverage beginning Tuesday 6/4 for 4-6 weeks with potential to extend. This position will bridge the gap while they transition the current EA out for her next opportunity after 2 years with the firm. For the right candidate, there is strong potential for permanent if it's a mutual fit. This position will be full-time in the office, from 8:30/9am-5:30/6pm daily. Pay rate $40-50/hour.

Responsibilities:

  • Provide comprehensive administrative support to 2 Co-Founders and a wider team of 10
  • Heavy calendar management across multiple time zones
  • Proactively manage ever-changing schedules to anticipate conflicts and changes
  • Set up conference call dial-ins, reserve conference room, and print meeting materials
  • Coordinate domestic and international travel including flights, hotels, and transportation
  • Manage office supplies, coordinate daily office lunches, and general tasks related to physical office organization
  • Track travel expenditures and prepare periodic reports
  • Primary liaison with IT Vendor

Qualifications:

  • At least 5-8+ years administrative experience
  • Preferably someone who has been in a role with multiple workstreams (possibly some kind of coordinator-type experience and/or project management)
  • Start-up experience may be helpful (Note: this is not a casual office culture)
  • Financial experience is strongly desired - PE, M&A, or Hedge Fund experience would be great
A1378371NY-Temp_1717003902

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™