Executive Assistant

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Executive Assistant

Cambridge, Massachusetts

|

Full Time

|

NA

Cambridge, Massachusetts

Full Time

NA

June 05, 2024

|

Job ID: A1378544AN_1717589896

June 05, 2024

Job ID: A1378544AN_1717589896

Job Summary

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Our client, a biotech company located in Cambridge, MA, is seeking a Temporary Executive Assistant to support the Chief Scientific Officer (CSO) and Chief Medical Officer (CMO) for a 3-4 month period. This role is onsite from 8:30am-5:30pm, and pays up to $43 an hour.

Key Responsibilities:

  • Manage complex calendars for the CSO, CMO, and senior leaders, including scheduling meetings and resolving conflicts.
  • Arrange and coordinate travel plans, including flights, accommodations, and itineraries.
  • Prepare materials for meetings, presentations, and conferences.
  • Act as the primary liaison between the CSO, CMO, and internal/external stakeholders.
  • Assist with email correspondence, document drafting/editing, and information management.
  • Attend meetings, record minutes, and track action items.
  • Handle confidential information with discretion.
  • Assist with budgets, expense reports, and financial documentation.
  • Plan and coordinate departmental events.
  • Collaborate with other administrative professionals to streamline processes.

Required Qualifications:

  • Bachelor's degree preferred with 5+ years of executive-level administrative support experience.
  • Exceptional organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite and calendar management tools.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
  • Proactive problem solver with excellent interpersonal skills.
  • Flexibility in a fast-paced, dynamic environment.
  • Experience in biotechnology or pharmaceutical settings is a plus.
A1378544AN_1717589896

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™