Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

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Full Time Temporary/Contract

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$ 38 - $ 47 per hour

New York, New York

Full Time Temporary/Contract

$ 38 - $ 47 per hour

June 03, 2024

|

Job ID: A1378712NY-Temp_1717437236

June 03, 2024

Job ID: A1378712NY-Temp_1717437236

Job Summary

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Our client, a hedge fund in Midtown, Manhattan, is seeking a Temp Executive Assistant to support the corporate tax team in their NYC office. The hours are 8am/9am - 5pm, onsite Monday-Friday. The position starts around July 15th. Assignment approximately 4-5 months.

Responsibilities:

Calendar Management & Scheduling:

  • Managing calendars/organizing meetings - detailed diary management through Microsoft Outlook.
  • Inclusive of sending out meeting invitations and updates, booking rooms, welcoming guests, setting up dial-ins/Zooms where necessary.

Communication & Correspondence:

  • Answering phones, taking messages, directing phone calls.

Additional Responsibilities:

  • Coordinate signatures via DocuSign
  • Acting as back-up for other Admins, providing additional coverage as requested.
  • General ad hoc administrative duties as requested, including printing, preparing, and formatting documents.

Qualifications:

  • 5+ years' experience working as an administrative assistant in a corporate setting
  • Strong Microsoft Office Suite experience and Adobe skills. Proficient Excel skills
  • Good working knowledge of Microsoft Outlook in order to maintain scheduling and organizing meeting times for multiple users
  • Ability to combine and edit documents in Adobe
  • Previous Concur experience a plus
  • Good organizational skills/detail oriented
  • Strong time management, prioritization, organizational, interpersonal, verbal, and written communication skills. Excellent phone manner and email etiquette
  • Ability to follow instructions and protocol
  • Ability to prioritize tasks and adapt to varying preferences
  • Must be flexible in order to adapt to an often-changing work environment
  • Discreet and professional demeanor
  • Degree preferred

Compensation:

  • Pay rate - $38-47/hour DOE
  • Gym on site
  • Free lunch daily

A1378712NY-Temp_1717437236

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™