Part-Time Personal Assistant

Beacon Hill - Job Details
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Part-Time Personal Assistant

New York, New York

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Full Time Part Time

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$ 40 - $ 40 per hour

New York, New York

Full Time Part Time

$ 40 - $ 40 per hour

June 03, 2024

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Job ID: A1378832NY-Temp_1717439322

June 03, 2024

Job ID: A1378832NY-Temp_1717439322

Job Summary

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Family office located in Midtown, Manhattan is seeking to hire a Part-Time Temporary Personal Assistant to support the firm's CEO. This position will start ASAP. The part-time hours schedule is somewhat flexible but expect to work 20 - 30 hours/week. The expectation is to be in office 5 days if possible but there is hybrid flexibility. Should have a 24/7 mentality. Hourly pay rate is up to $40/hr DOE.

Responsibilities:.

  • Act as gatekeeper and liaison for busy Founder and CEO and manage complex schedules and emails
  • Coordinate conference calls, in-person, and off-site meetings and handle any logistics
  • Plan, book and create travel itineraries for international and domestic trips and coordinate with the family
  • Organize ground transportation, hotel accommodations, restaurant reservations, etc
  • Make ongoing/necessary adjustments as needed to all plans and commitments as needed
  • Work with the CEO to prioritize his commitments and ensure that they are carried out seamlessly
  • Anticipate and prepare materials, information and resources needed for all of the CEO's engagements
  • Coordinate with driver to run errands
  • Assist with planning events, dinners, gatherings, etc.
  • Respond to phone calls and direct messages accurately
  • Manage and process the CEO's expenses
  • Manage sensitive, highly confidential, and proprietary information with discretion
  • Ad Hoc projects as needed

Qualifications:

  • Bachelor's degree required
  • 24/7 mindset
  • Experience working with a high net worth individual
  • Expert in MS Outlook, proficient in MS Office
  • Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
  • Highly organized with high attention to detail
  • Strong research and analytical skills
  • Willingness to enthusiastically complete both high-level and low-level tasks
  • Trustworthy with a high level of integrity required for handling sensitive and confidential information
  • Know when to work autonomously and when to ask
A1378832NY-Temp_1717439322

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™