Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

New York, New York

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Full Time Temporary/Contract

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$ 45 - $ 45 per hour

New York, New York

Full Time Temporary/Contract

$ 45 - $ 45 per hour

June 04, 2024

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Job ID: A1378952NY-Temp_1717520885

June 04, 2024

Job ID: A1378952NY-Temp_1717520885

Job Summary

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Our client, a leading global asset management firm headquartered in Midtown, is looking for a long-term temp Admin Assistant to support a Senior Managing Director (and supplemental support for other professionals) within their Charitable Foundation arm. This person will be providing coverage for a parental leave. The assignment will begin in the first or second week of July, with a contract through the first week of January (to allow for a week or so of overlap). This role will follow a hybrid schedule - Mon-Thurs onsite, Fridays are remote. The hours are 9am-5:30/6pm Mon-Fri + OT as needed (they will provide a heads up if they anticipate any after-hours work). The hourly pay rate is up to $45.00/hr DOE.

Responsibilities:

  • Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
  • Answering calls and acting as a gatekeeper
  • Acting as back-up support for other professionals in the department
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
  • Completion of detailed corporate expenses including tracking receipts and reimbursements
  • Coordinating travel arrangements - primarily booking cars, hotels, and other reservations
  • Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives

Qualifications:

  • 5+ years of administrative assistant experience supporting a senior-level executive
  • Strong communication skills; high EQ
  • Highly organized with strong attention to detail
  • Ability to multi-task and prioritize competing tasks and deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • Experience with coordinating travel arrangements
  • Familiarity with Concur is preferred
  • An autonomous worker with strong follow-through skills
  • Ability to build relationships with key players and management
  • Extensive familiarity with Microsoft suite, particularly Outlook
A1378952NY-Temp_1717520885

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™