Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

New York, New York

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Full Time Temp to Hire

|

$ 100,000 - $ 110,000 per year

New York, New York

Full Time Temp to Hire

$ 100,000 - $ 110,000 per year

June 10, 2024

|

Job ID: A1379542NY-Temp_1718029921

June 10, 2024

Job ID: A1379542NY-Temp_1718029921

Job Summary

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World-renowned American daily newspaper located in Midtown, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to provide high-level and tactical support to the General Counsel, a member of the Executive Committee. You will serve as a key partner to colleagues across the legal and labor departments and work closely with the director, legal operations, to support department management. As an Executive Assistant you will represent the brand, to both internal colleagues and external clients, proactively approach tasks and requests effectively, and report directly to General Counsel. This position will start ASAP, operating on a hybrid schedule requiring Tues-Thurs on-site form 9am-5pm with Paid OT when perm (must be pre-approved). This is an amazing opportunity to gain strong industry exposure and work with a great team of executive assistants across the company!

Responsibilities:

  • Manage active meeting calendar, including coordinating with participants, resolving conflicts, booking conference rooms and arranging technology, and generally manage the General Counsel's daily schedule
  • Organize department meetings, including scheduling, reminders, agenda development, conference room and virtual room set-up, catering and technology support
  • Provide general office management, collaborate with internal teams (facilities, information technology, and others) to serve our department's office needs, including equipment, maintenance, staff seating set-up, storage needs and supplies
  • Serve as department administrator for Workday, managing position changes and overseeing time-keeping and paid time off, and maintain department vacation calendar
  • Prepare drafts of general correspondence, department communications, reports and presentations
  • Lead logistics for departmental and team events, social activities, offsite meetings, etc.
  • Support multiple administrative matters including employee onboarding and offboarding, disaster recovery/business continuity, budgeting, and coordination of periodic training efforts
  • Assist other senior legal leaders with calendar support
  • Arrange travel and manage expense report processing
  • Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (information technology, human resources, etc.) to suppor
  • Collaborate with executive assistants across the organization
  • Field incoming requests, including to department email accounts, and direct them to appropriate teams, and handle highly confidential information with good judgment and discretion
  • Support maintenance of, and compliance with, department applications and tools and ensure department members are well-versed on usage of shared document management practices
  • Maintain up-to-date and accurate department information in organizational charts and intranet; and maintain other department documents, files, resources and policies, in coordination with the legal operations team
  • Perform other responsibilities and special projects

Basic Qualifications:

  • 5+ years experience providing support for senior executives
  • Working knowledge of Workday, Coupa, Egencia, Concur, and/or similar HRIS, vendor management, travel, and expense software

Preferred Qualifications:

  • Demonstrated ability to manage and meet deadlines in a fast-paced environment
  • Collaboratively work with all levels of management and staff
  • Experience working with legal departments preferred
  • Clear written and oral communication skills
  • 3+ years of experience establishing organizational and prioritization systems for senior leaders and their teams
  • Notary public

Compensation/Benefits:

  • 100-110K DOE + Paid OT + Discretionary Bonus
  • Great benefits
A1379542NY-Temp_1718029921

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™