Adminstrative Assistant

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Adminstrative Assistant

New York, New York

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Full Time Temporary/Contract

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$ 35 - $ 35 per hour

New York, New York

Full Time Temporary/Contract

$ 35 - $ 35 per hour

June 10, 2024

|

Job ID: A1379624NY-Temp_1718046538

June 10, 2024

Job ID: A1379624NY-Temp_1718046538

Job Summary

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Reputable PE firm seeks a Temporary Administrative Assistant to support the Senior Debt team in their new New York office. This role must be able to be in office 5 days per week but there is some hybrid flexibility. Hours are 8:30-5:30 w/ flexibility for OT.

Responsibilties:

  • Provide executive-level administrative support to senior and junior members of the Senior Debt team and other employees as needed
  • Candidate should have the ability to anticipate the executives' needs/requirements and actively resolve issues.
  • Calendar management requiring the coordination of numerous meetings, via conference call, Zoom, and in-person, including entering and maintaining internal and external appointments/meetings
  • Coordinate extensive domestic and international travel
  • Process expense reports using Concur
  • Execute various weekly internal reporting requirements and CRM data entry
  • Other general administrative duties such as filing, Federal Express mailings, updating contact lists, etc.
  • Handle personal tasks on a limited basis
  • Handle day-to-day administrative needs of the Senior Debt team
  • Coordinate calendars, meetings, and time demands with only broad direction
  • Recognize urgent or time-sensitive requests and prioritize
  • Perform a variety of other administrative duties that might include:
  • Compose correspondence/email to convey relevant information with appropriate clarity and tone
  • Create documents, reports, presentations, and spreadsheets
  • Organize on-site meetings (this will include reserving meeting rooms and meeting/catering set-up)
  • Prepare and route agendas and other meeting-related materials
  • Organizing files, printing files, mailing, scanning, photocopying, data entry, etc.

Requirements:

  • 2-3+ years of previous administrative experience
  • Bachelor's degree preferred
  • Must have experience with Concur
  • Strong MS Word, Excel, Outlook, PowerPoint and writing skills
  • Ability to multi-task and juggle many tasks at once
  • MUST be team oriented and extremely detail oriented
  • Excellent organizational skills and a professional, proactive attitude

Compensation:

  • Hourly up to $35/hr DOE
A1379624NY-Temp_1718046538

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™