Business Development Assistant

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Business Development Assistant

New York, New York

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Full Time Temporary/Contract

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$ 60,000 - $ 75,000 per year

New York, New York

Full Time Temporary/Contract

$ 60,000 - $ 75,000 per year

June 10, 2024

|

Job ID: A1379649NY-Temp_1718045675

June 10, 2024

Job ID: A1379649NY-Temp_1718045675

Job Summary

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Our client, a law firm located in Midtown Manhattan, is seeking to hire an organized assistant to support the marketing and business development efforts of the firm's Investment Funds Group as part of the Business Development Department. In this role, you will handle a variety of functions for the Investment Funds Group, including filing presentations, organizing events, contact relationship management, SharePoint forms and internal communications. You will also interface regularly with attorneys who are located across the U.S, Europe, and Asia and cover several different areas of fund formation and industry/product groups.

You will report to the Investment Funds BD Director and work closely with 20+ other local team members. You will also communicate and collaborate regularly with a global team of approximately 160 diverse problem-solvers and advisers dedicated to the broad BD, marketing, and communications efforts of the firm. The International BD team provides seamless service to their attorneys with a focus on quality, innovation, and responsiveness.

This is a hybrid role. You will be in office Tuesday through Thursday, and work remote on Mondays and Fridays. Hours are 9:30am - 5:30pm with flexibility after hours for occasional evening events.

Responsibilities:

  • Assist with basic research and data collection for various projects to understand market position, develop strategic plans and drive marketing efforts to maintain and grow the practice and our industry position.
  • Maintain data in the Firm's contact relationship management (CRM) system by reviewing and creating mailing lists, recording activities such as client meetings, updating current contact information and other meaningful back-end data entry projects in the CRM and SharePoint databases.
  • Help maintain and update content experience database.
  • Provide administrative assistance, including budgeting and expense reporting, as needed, to the Investment Funds BD team.
  • Assist in the preparation and maintenance of bespoke marketing collateral and client-facing presentations/pitch materials primarily team slides and placemats, and participate in activities including proofreading, formatting (candidate must have exceptional PowerPoint skills), editing, printing, binding, and delivery.
  • Provide logistical assistance in connection with the origination and execution of new business pitches and related client development meetings and activities, including setting up Zoom and other video/webinar platforms and booking meeting rooms.
  • Assist the Client Engagement Team with event planning, including the execution of virtual and in-person seminars and receptions, industry conferences and charitable sponsorships, speaking engagements, client entertainment and other events related to the promotion of the IFG.
  • Execute on updates to the IFG attorneys' website bios and proposals/client presentations, including the facilitation of an annual web bio audit.
  • Assist on the compilation and submission of materials and references for the IFG in connection with surveys and various legal industry guides
  • Handle other requests or projects on an as-needed basis.
  • Provide administrative assistance, including budgeting and reporting, as needed to the Investment Funds BD Associate Director, NY Office, and BD Department.

Requirements:

  • Outstanding written and verbal communication skills, with the ability to interact professionally with high-level attorneys, clients, staff and guests of the Firm.
  • Ability to take initiative, adapt to change and work independently in high-pressure, deadline-driven scenarios while exercising sound judgment and making intelligent, informed decisions.
  • Excellent client service orientation and interpersonal skills, with the ability to establish rapport and maintain effective relationships with various levels of personnel, internally and externally, including existing and potential clients.
  • Strong organizational and project management skills, including the ability to prioritize and execute a diverse range of tasks with a high level of attention to detail.
  • Meticulous data entry, writing and proofing skills and a general facility for learning new software.
  • Ability to synthesize data, complex financial and legal concepts and accurately capture ideas and themes in a narrative.
  • A bachelor's degree is required.
  • The ideal candidate will have one to two years' experience in a professional services environment, preferably at an alternative investment manager (i.e., private equity, placement agent), investment bank or law firm.
  • MS Office software proficiency, with expertise in PowerPoint, Word, and Excel is required.
  • CRM/Experience Management Software (e.g., InterAction, Salesforce, ContentPilot, etc.) and transaction/private funds platform (e.g., Preqin, PitchBook, Cap IQ) experience is preferred.
  • Working knowledge of Chrome River, Microsoft SharePoint, Adobe Photoshop and other programs is a plus.

Compensation:

  • 60K - 75K
A1379649NY-Temp_1718045675

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™