Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

Chicago, Illinois

|

Full Time

|

$ 70,000 - $ 85,000 per year

Chicago, Illinois

Full Time

$ 70,000 - $ 85,000 per year

June 25, 2024

|

Job ID: A1381072CHI-PERM_1719351769

June 25, 2024

Job ID: A1381072CHI-PERM_1719351769

Job Summary

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Beacon Hill has partnered with a prominent privately-owned real estate firm to hire a highly professional Executive Assistant to support the Executive Vice President of Architecture and Design. This is an exciting opportunity for professionals with strong administrative skills and an interest in real estate and architecture.

Responsibilities:

  • Scheduling appointments and heavy calendar management. Manage a busy and ever-changing calendar and prioritize appointments with the EVP's prior clearance.
  • Arrange international and domestic travel, including airline, hotel, and car service reservations.
  • Coordinate conference rooms and meal arrangements for internal and external meetings.
  • Ensure the EVP is prepared for all meetings by keeping her on schedule and providing necessary materials.
  • Prepare expense reports and track reimbursements, as necessary.
  • Maintain and revise office filing, electronic record keeping and outlook contacts.
  • Plan and oversee events on behalf of the EVP (catering, hotel rooms, mailing lists, gifts, etc.).

Qualifications:

  • 3+ years of relevant executive assistant experience.
  • Strong communication skills, both written and verbal.
  • Excellent professional demeanor with the ability to work with a wide range of levels and management.
  • Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize.
  • Strong proficiency with Microsoft Office applications.
  • Undergraduate degree preferred, but not required
  • Ability to work onsite 5 days a week, downtown
A1381072CHI-PERM_1719351769

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™