Part-Time Office Coordinator
Tuesday - Thursday, 8 am - 5 pm, 20/hour + DOE
ABOUT THE POSITION
Transportation company seeking an experienced, reliable, proactive Office Coordinator who will be responsible for facilities related functions, office operations and sales support/reporting. This role will have varied responsibilities and the ideal candidate must be comfortable working in a fast paced environment. The Office Coordinator is the go-to person managing day to day office operations in our Charlotte office and is expected to be energetic, with excellent multitasking skills.
ESSENTIAL FUNCTIONS - RESPONSIBILITIES:
*Coordinate office activities and operations
*Greet visitors receive mail, packages, etc. and distribute them
*Assist in maintaining a clean and professional looking office space
*Answer all incoming calls and redirect or take messages
*Manage office keycards for new hires and terminations
*Monitor and manage the purchase, stocking, and organization of supplies and other items for all office needs
*Produce daily/weekly reports or presentations for management, advanced knowledge of Google Suite is preferred
*Make travel arrangements, including monitoring, and tracking employee travel requests
*Maintain calendars and scheduling for sales needs and assist with candidate care for interviews
*Coordinate and schedule activities (travel, meals, etc.) for meetings
*Create and oversee office standards and policies
*Manage all aspects of office space including but not limited to renovations, liaison with the landlord, space planning
*Assist with the creation of formal presentations from development all the way through to final product
*Execute data collection and research required for various ad hoc projects
*Create analytical reports to be distributed to key management based on findings
*Assist in the negotiation of various office related vendor relationships
*Support the coordination, communication and execution of employee engagement events
*Other duties and projects as assigned
QUALIFICATIONS & EXPERIENCE
*2+ years of experience and knowledge of administrative/clerical functions, processes, and procedures
*Work experience with gathering data, report building, and performing data analysis required
*Proven ability translating business needs into comprehensive reporting solutions that provide actionable information
*Experience with project management and planning required
*Excellent Customer Service skills required
*Advanced knowledge of Excel, Microsoft Word, and Power Point required
*Strong knowledge and understanding of analytic data
*Must be extremely detail oriented and organized
*Ability to work flexible hours to accommodate business needs is a must
*Excellent interpersonal and communication skills
*High level of discretion and confidentiality
*A reputation for responsiveness, thoroughness, and reliability
WORK ENVIRONMENT
*Fast-paced environment with opportunities for growth and reward
*Company promotes work/life balance to achieve maximum performance professionally and personally
*The hours of this part-time position are Tuesday-Thursday, 8:00AM-5:00PM
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