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Investment management firm located in Hudson Square, Manhattan is seeking to hire a Temporary Office Coordinator to support the office. This position will start by the week of September 23rd and require 5 days in office. Hours are 8:30am-4:30pm with some flexibility around end time as you will be working 20 - 30 hours per week. Pay rate is up to $25/hr.

Responsibilities:

• Greet, welcome and direct all visitors with white glove service and notify company personnel of the visitors arrival
• Answer, screen, and route telephone calls, directing inquiries as appropriate and/or providing information
• Manage inventory, place orders, and restock all office and pantry supplies
• Assist with company event planning i.e. booking venues, arranging catering orders, décor, etc and assist with company swag and business card orders
• Handle inbound and outgoing mail & coordinate FedEX shipments including pickups, drop-offs, etc.
• Assist with new hire onboarding including new hire welcome message creation, new hire desk set ups, ID Creation, etc.
• Assist with conference room bookings and zoom meeting coordination for teams throughout the firm
• Liaise with external vendors, internal employees across all levels, as well as building management and Resolve/escalate office maintenance issues
• Maintain positive internal relationships, becoming a reliable partner to our team across the firm and assist with ad hoc projects

Qualifications:

• Bachelor's Degree highly preferred
• Minimum 1+ years of administrative experience
• Excellent organizational and time management skills
• Proficiency with Outlook and Microsoft Office Suite
• Excellent written and verbal communication skills

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