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Our client, a robotics and automation company located in Wilmington, MA, is seeking an experienced Senior Executive Assistant to provide administrative support to high-level executives or management teams within the organization. This is an on-site role with the hours 8:00am-5:00pm, on a temporary-to-hire basis. The compensation from this role ranges from $40-50 per hour depending on level of experience. Qualified candidates are encouraged to apply today for immediate consideration.

Primary Responsibilities

• Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).
• Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.
• Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.
• Process expense reports.
• Prepare meeting agendas and materials, set up all of the logistical details on meeting days
• Provide front desk coverage when necessary
• Work with travel provider (Egencia) to maintain accurate data bases.
• Participate in ad hoc projects as needed for Senior and Executive Leadership.

Desired Competencies

• Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.
• Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision.
• Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.
• You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.
• You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.
• You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.
• You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.
• You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.
• You communicate effectively (verbal & written) with all levels of Executive/Senior staff and stakeholders.

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