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Job Description

Our client, a private not-for profit organization, is seeking a Temporary Executive Assistant to support the CEO and CAO. This is a 5 day on site position with the office located in the heart of Harlem, on 125th Street. The hours are 9am-5:30pm and the role will start in the middle of September and last for at least 1 month, with potential to extend through the end of the year. This is a great opportunity to join a tight knot office and demonstrate your string EA skillset!

Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners.
• Arrange travel plans and itineraries for executive.
• Upwardly manage executive's calendar and schedule all meetings, including video and/or audio conferences.
• Answer, screen and direct executive incoming calls, visitors and correspondence, acting independently when possible.
• Preparation/compilation of materials for presentations for internal and external executives, and outside entities.
• Create executive timesheets and prepare expense reports through internal time and expense systems.
• Coordinate and update of executive financial inquiries and management of all executive billing.
• Work on special projects on an as-needed basis.
• Liaison and coordination with Board Members and various departments as appropriate for scheduling.
• Willingness to support other senior staff members in organization as needed.
• Serve as backup for the receptionist when needed.
• Ability to work outside normal office hours as required.

Qualifications:

• Bachelor's degree is preferred with 10 or more years of experience supporting executives in a nonprofit organization
• Experience in handling sensitive and confidential business matters and information with discretion.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel & PowerPoint).
• Strong attention to detail with the ability to handle multiple assignments simultaneously and meet deadlines in a timely manner.
• Exceptional interpersonal, communication (both oral and written), organizational and time management skills.
• Extensive experience in office administration and exposure to administrative support responsibilities in a senior management environment.
• Ability to collaborate and interface with all levels of internal and external staff. Must have a strong sense of urgency and focus.
• Spanish Bilingual preferred but not required.
• An energetic and resourceful person with a strong interest in community engagement;
• Community residence and/or familiarity with Upper Manhattan community preferred;
• A self-motivated; a team player; a strategic thinker; a creative problem solver.
• Bi-Lingual, English and Spanish, a plus but not necessary

Compensation/Benefits:

• DOE $19/hr-30/hr

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