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Our client, an alternative investment management company, is seeking an Administrative Assistant to support the a Global Head and Talent Team their NYC office. The hours are 8:30am-5:30/6pm and this role is in the office five days a week.

Responsibilities:

• Manage calendars, schedule internal and external appointments and interview schedules, confirm meetings, and coordinate with other assistants
• Answer calls and act as a gatekeeper; provide back-up support to other senior professionals
• Complete detailed corporate expenses including tracking receipts and reimbursements
• Coordinate travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Executive contracts on behalf of team and help to train and onboard other Administrative Assistants
• Maintain and organize files and perform ad hoc projects as required

Qualifications:

• 3-5+ years of administrative assistant experience ideally supporting a talent/recruiting team or in the executive search industry
• Extensive proficiency with Microsoft Office Suite
• Familiarity with Concur preferred
• Organized professional with strong follow up skills and great attention to detail

Compensation/Benefits:

• Up to $110k base depending on experience + OT + bonus
• Multiple medical plans with employee contribution
• $20 daily for lunch when in office
• 401K with match
• 15 days PTO, 7 sick days
• Fertility Benefits, Mental Benefits

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