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Real Estate Executive Assistant

Residential Real Estate Firm searching for an EA for their team. Monday - Friday, 7-4 or 7:30 - 4:30. Contract to Hire.

Qualifications

• Proven experience as an executive assistant, preferably in the real estate industry
• Proficiency in real estate software, including Profit Power and BrokerMetrics
• Excellent organization and time management skills
• Strong communication and interpersonal abilities
• Ability to handle confidential information with discretion
• Flexibility to adapt to changing responsibilitie s
• Prior experience in a similar role is advantageous, particularly in the real estate sector

Responsibilities

• The ideal candidate will be proficient in handling complex administrative tasks, managing schedules, and coordinating various responsibilities related to real estate operation
• Take meeting minutes, prepare agendas, and follow up on action items as requested
• Prepare monthly packets containing information on brokerage sales, listings, closings, mortgage success rate, insurance success rate, title success rate, and relocation monthly reports
• Compile and present regional market share reports
• Prepare weekly branch information packets for sales meetings
• Post updates in Chatter as directed
• Establish and maintain effective communication and connectivity systems/processes with field personnel
• Coordinate calendar and travel arrangements
• Prepare expense reports and manage purchasing requests
• Distribute payroll reports and ensure accuracy
• Act as a liaison with the marketing department for various initiatives
• Create and distribute monthly reports
• Manage tracking and administration of recognition program, including new agent welcome packages, anniversary milestones, production milestones, agent support recognition, and holiday cards

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