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Our client, a non-profit in Boston, is seeking a temporary Administrative Assistant to join their team and provide support to the Property Management Administrator. The role is on-site in Boston with a Monday to Friday 8:30am to 5:00pm schedule and is compensating $24 an hour. Qualified candidates are encouraged to apply for immediate consideration!

REQUIRED

• Minimum of five (5) years' experience as an administrative assistant to senior leadership
• Experience in prioritizing tasks and meeting deadlines in a fast-paced environment
• Excellent organizational skills, attention to detail, and ability work on multiple projects at once
• Experience providing customer facing services to a vulnerable and distressed population
• Demonstrated ability to manage multiple competing priorities
• Superior verbal, written, and interpersonal communication skills are essential
• Strong data management and analytic abilities
• Experience in maintaining confidential records and information
• Excels in a team-oriented environment
• Superior ability to problem-solve
• Ability to assess and recommend improvements to processes
• Visual data design competency

PREFERRED

• Experience writing policy and procedures
• Project Management experience
• Excellent presentation skills

REQUIRED

• Ability to sustain energy in a sometimes-stressful environment
• Occasional long periods of sitting
• Ability to access other locations within and outside the organization

REQUIRED

• Excellent information-gathering, analysis, and problem-solving skills
• Demonstrated integrity, flexibility, professional judgment, and collaborative approach to work
• Ability to work independently and take initiative
• Ability to be successful in a busy, fast paced work environment while maintaining a very pleasant, courteous, and professional manner with staff, guests, and the public
• Good judgement and good sense of humor
• Energetic, enthusiastic, and collegial
• Experienced in critical thinking and problem-solving

ADMINISTRATION

• Responsible to manage requests accurately and efficiently for information and assistance from the public and from staff.
• Audit tenant files and resolve any problems identified.
• Develop and maintain filing system, and schedule of inspections and unit showings.
• Accurately and efficiently answer phone, take messages and meeting notes.
• Complete administrative tasks in a timely manner meeting assigned deadlines.
• Obtain and distribute daily Occupancy and Vacancy data.
• Work to support general portfolio of Supported Housing - Property Management operations including organizing, updating, filing and distributing policy and procedure, program goals, contracts, grants, and memorandums of agreement.
• Assist in managing inventory of unit supplies and unit keys
• Provide support and coordination at various internal and external meetings.
• Assist in preparation of presentations.
• Effectively work with internal and external stakeholders.
• Streamline, align, and maintain electronic processes, operations, and procedures to improve the management of grants, contracts and audits for the portfolio.
• Create and draft impactful progress reports.
• Provide project management support to the Property Management team as assigned by the Property Management Administrator
• Perform other additional assignments or projects as requested/directed by supervisor.

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