To Apply for this Job Click Here

Our client, a higher education institution in Boston, is seeking a temporary Staff Assistant to provide administrative support to a Program in the University. This role will be from 9/30 to 10/11, approximately 35 hours a week, and is compensating up to $35 an hour depending on experience. Qualified candidates are encouraged to apply for immediate consideration!

Responsibilities:
* Answer telephones, respond to email, distribute mail, inventory, order office supplies, renew subscriptions, and oversee maintenance of common spaces and office equipment (photocopiers, telephones, and printers).
* Provide customer service in the reception area: greet and direct visitors, and answer visitors' questions.
* Create electronic course evaluations to administer to enrolled students. Download and distribute results to faculty.
* Create and maintain annual job applicant database; request and manage applicants' supporting materials.
* Implement updates to Program's websites.
* Aid with logistics for special events: communicate with planning committees; coordinate advertising; collect RSVPs; reserve rooms; organize materials.
* Prepare invoices and manage reimbursements for faculty travel and research.
* Provide clerical support for various digital projects, including electronic file organization, collecting, and archiving Program materials, compiling Program data, and researching and developing digital tools.
* Provide occasional assistance to faculty with logistics for their community engagement courses: coordinate field trips and/or trainings for students; do event planning for end-of-semester capstones; coordinate advertising; reserve rooms; arrange photography or video of course activities for Program publicity.

Qualifications:
* Two years administrative experience. Education beyond high school may be substituted for work experience.
* Must have excellent organizational skills with meticulous attention to detail; strong written and oral communication and interpersonal skills; ability to work independently, with supervision, and as part of a team.
* Ability to work with faculty, staff, and students, and to handle confidential information with discretion.
* Advanced proficiency with MS Office (including Excel and PowerPoint), email.
* Facility with learning new applications.

Skills
* Resourcefulness, taking initiative, working independently
* Comfort learning online platforms
* Ability to talk with and direct students, faculty, and staff

To Apply for this Job Click Here