To Apply for this Job Click Here

Our client, an Investment Company located in Midtown Manhattan, is seeking a Temporary Administrative Receptionist. This position will start this week and continue for a minimum of 2-4 weeks with high potential to extend. Hours are 8:30am - 5:30pm with an hour lunch.

Responsibilities:

• Manage the main phone line and screens calls
• Manage the corporate calendar and set up meeting invitations
• Clear guests with building security
• Receive and direct visitors to appropriate conference rooms
• Make specific arrangements for meetings (such as ordering breakfast and/or lunch, set up audio-visual equipment for virtual participants
• Coordinate travel arrangements when necessary, including cars service and/or hotel for guests
• Assist Office Manager in daily office operations
• Coordinate desk reservations for visiting employees
• Sign for and distribute mail, print stamps, and manage the postage account
• Send weekly interoffice package to headquarters in New Jersey
• Operate a variety of office equipment including copier/printer, postage weight machine and binding machine
• Maintain order at printer stations daily including discarding cover sheets, distributing print jobs
• Coordinate building services
• Take Inventory and order all office supplies including beverages and snacks
• Print daily conference room calendar schedule and verbally communicate updates
• Work together on inventory processes to keep supplies stocked
• Manage the pantry and meeting set up in Housekeeper's absence
• Perform miscellaneous job-related duties as assigned

Qualifications:

• 3+ years of administrative experience at a financial services firm.
• Experience answering phones and greeting visitors.
• Have managed a corporate calendar.

Rate:

• Up to $35/hr

To Apply for this Job Click Here