Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

Boston, Massachusetts

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Full Time Temporary/Contract

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$ 20 - $ 23 per year

Boston, Massachusetts

Full Time Temporary/Contract

$ 20 - $ 23 per year

August 03, 2022

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Job ID: A1298067EM_1659532917

August 03, 2022

Job ID: A1298067EM_1659532917

Job Summary

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Our client is an accounting, tax, and advisory service provider in Boston, MA, seeking an Administrative Assistant. This position will be responsible for client related tax processing support as well as related administrative work. He/she will also provide administrative support to multiple management level staff and perform a variety of administrative duties to effectively maximize the productivity and time of his/her assigned internal clients. This role pays at least $23/hour depending on candidate experience, and can convert to a permanent role into the 50s. Core hours comprise a Monday-Friday 8am-5pm schedule.

Essential Functions and Primary Duties
* Provide tax operational support including processing of client tax returns in an accurate and timely manner. Assemble tax organizers and tax return documents for clients.
* Prepare engagement letters by customizing and modifying approved templates to accurately reflect the scope of work. Format, proofread and facilitate review and approval by responsible party. Transmit final documents to clients via DocuSign.
* Appropriately organize and store fully executed documents.
* Assist with creation of CaseWare permanent binders for client work.
· Prepare, analyze and review client invoices to ensure accuracy and timely billing.
* Provide administrative support to multiple team members on a daily basis, including calendar management, preparation of expense reports and client correspondence.
* Assist with internal and external meeting management, including site/venue selection, agenda, slide deck and materials creation, pre and post event participant communication audio visual and catering coordination.
* Work collaboratively with other administrators to ensure efficient departmental operations. Provide back-up coverage for administrative colleagues as well as reception and phones.
* Perform additional responsibilities as assigned.

Preferred Qualifications
* Prior experience in the public accounting industry or a professional services environment
* Ability to prioritize work, multi-task and complete assignments independently
* Working knowledge of CaseWare, CCH Axcess, Practice Engine, Concur, and/or XCM
* Prior knowledge of tax accounting software

Require Qualifications
* At least 2 years of administrative experience
* High School Diploma or GED
* High competency in Microsoft Office Suite applications
* Experience with office equipment
* Organized, detail-oriented and resourceful

A1298067EM_1659532917

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™