Job Id: A1327200AA_1678312121 Apply Now

Our client, a higher education institute in Boston, is seeking a temporary to hire Administrative Assistant to join one of the departments at the school. This role will be supporting a director with all administrative and office operations. This role is Monday through Friday 8:45 am to 5 pm and pays 24/hour on the temp side and up to 55k once perm. This role is looking for someone to start as soon as possible. Qualified candidates are encouraged to apply.

Duties:

• Provide administrative support to the Director of the department
• Manage all administrative needs to ensure that the Director's time is effectively allocated, and that the Director has the information/materials needed to advance the priorities of the unit.
• Serve as the primary point of contact for the Director
• Manage the calendars for the Director to schedule meetings, conference calls and other appointments as necessary, and travel arrangements and background materials as needed for meetings and events.
• Initiates and coordinates all aspects of regularly scheduled meetings and special events.
• Prepare draft materials, proofread and edit emails, documents, presentations, and reports for use in meetings and appointments, participate in meetings as needed to capture discussion points, minutes of the meeting and follow-up task, timelines and assign task to individual team members and follow-up to completion.
• Review, follow through, track and ensure deadlines are met. Conduct research on topics as assigned.
• Reconcile University credit card statements and reimbursements for the Director as requested. Manage supplies for the office, including inventory and re-ordering as necessary.
• Restocks supplies.

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