Administrative Assistant

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Administrative Assistant

Burlington, Massachusetts

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Full Time

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$ 30 - $ 32 per hour

Burlington, Massachusetts

Full Time

$ 30 - $ 32 per hour

January 11, 2023

|

Job ID: A1315980SR_1673472168

January 11, 2023

Job ID: A1315980SR_1673472168

Job Summary

Job Id: A1315980SR_1673472168 Apply Now

Our client, a Biopharmaceutical company located in Burlington, MA, is seeking a Senior Administrative Assistant to join their team! In this role you will work with the Sr. Vice President of Clinical Development and Medical Affairs, as well as, other enterprise-wide leaders. This person will support the Medical Affairs, Clinical Operations, Regulatory, Product Safety, and Clinical Development departments. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This candidate must be well organized, flexible and goal oriented. This roles hours are Monday through Friday, working from 9AM to 6PM and is compensating up to $32/hr. Qualifies candidates are encourage to apply for consideration!

Key Responsibilities:

  • Manage travel planning and coordination.
  • Manage various executive calendars using Microsoft Outlook.
  • Prepare expense reports and related documentation
  • Make meeting arrangements, coordinate department events
  • Support various approval processes, facilitating signatures and documentation on purchase orders, invoices, etc.
  • Collect and prepare information for use in meetings of our senior leadership team and other outside executives.

Qualifications and Experience:

  • Previous Administration experience in a fast-paced environment.
  • Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization and our customers and partners
  • Exceptional organizational skills.
  • Demonstrated ability to solve problems creatively.
  • Ability to identify opportunities to drive efficiency and proactively address.
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
  • Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook). Advanced Outlook calendar management.
  • Experience with event planning to include support for large meetings, off-sites, and company events.
  • Arrange travel plans including air, hotel, ground transportation and meal reservations
  • Prepare presentations and training materials.
A1315980SR_1673472168

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™