Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

Chicago, Illinois

|

Direct (Permanent) Full Time

|

$ 75,000 - $ 85,000 per year

Chicago, Illinois

Direct (Permanent) Full Time

$ 75,000 - $ 85,000 per year

July 20, 2022

|

Job ID: A1291638CHI-PERM_1658342545

July 20, 2022

Job ID: A1291638CHI-PERM_1658342545

Job Summary

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Our client, an investment company, is looking for and Administrative Assistant to join their team in the downtown area. In this position, you will be assisting the investment professionals on a day-to-day basis, including answering phones, scheduling and managing calendars, booking travel, and assisting with special projects. This position is hybrid, with a salary ranging from $70k-$85k, depending on experience.


Responsibilities

  • Act as main point of contact for clients; screening and answering calls appropriately.
  • Manage and monitor professionals' calendars
  • Complete monthly expense processing for all professionals
  • Schedule all domestic and international travel and transportation for professionals
  • Serve as the primary backup to the Receptionist, including covering the desk when needed throughout the day (e.g., multiple meetings, lunch breaks, etc.) and during planned out- of-office occasions (e.g., vacations)
  • Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available
  • Assist with internal office moves, as needed
  • Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting

About You:

  • 2+ years of experience in an Administrative/Professional support function
  • Strong understanding of the processes, policies, and procedures required to support a team of professionals in the financial services industry
  • Bachelor's degree preferred
  • Detail-oriented, well-organized and proactive in nature
  • Exceptional written and verbal communication skills; keeps two-way communication flowing with key stakeholders, inspires trust and credibility, demonstrates sound judgment and decision-making
  • Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe)
  • Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines
  • Strong interpersonal skills: ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships

Apply today to be considered!

A1291638CHI-PERM_1658342545

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™