Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

New York, New York

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Full Time Temp to Hire

|

$ 55,000 - $ 70,000 per year

New York, New York

Full Time Temp to Hire

$ 55,000 - $ 70,000 per year

September 22, 2022

|

Job ID: A1308061NY-Temp_1663873541

September 22, 2022

Job ID: A1308061NY-Temp_1663873541

Job Summary

Job Id: A1308061NY-Temp_1663873541 Apply Now

Our client, an Asset Management firm in Midtown, Manhattan is looking to hire 2 Administrative Assistants for their office. Note you will serve as an administrative assistant, but you will also sit at the front desk and take on reception duties. The team needs coverage at the desk from 8am - 6pm. One shift is 8am - 5pm and the other shift is 9am - 6pm. This role requires someone in office Monday - Thursday with a work from home day on Friday.

Responsibilities:

  • Provide proactive administrative support to the Chief Administrative Officer (CAO) and Office Manager (OM).
  • Work closely with the OM to manage vendor relationships and general office maintenance needs.
  • Maintain kitchen and file room inventory and manage daily meal and catering orders.
  • Manage and screen multiple phone lines, coordinating backup coverage as needed.
  • Greet guests and visitors, oversee conference room scheduling and manage firm calendar with a high volume of meetings.
  • Sort, open and distribute mail.
  • Prepare and submit monthly Concur expense reports.
  • Assist with general administrative tasks such as scanning, copying, printing, filing and ad-hoc projects
  • Assist the CAO with new employee and intern recruitment, managing the interview scheduling process and candidate database.
  • Assist CAO with employee onboarding and insurance related matters.
  • Provide backup support to other assistants covering for PTO as needed.

Qualifications:

  • BA or BS degree preferred, but not required
  • 1+ years of full-time experience in an administrative capacity
  • Proficiency in MS Office Suite Outlook, Word, Excel and PowerPoint
  • Technology oriented. Familiarity with Concur would be a plus
  • Excellent verbal/written communication skills

Compensation/Benefits:

  • Salary ranges from 55K - 70K DOE + Paid OT + Discretionary Bonus + Fully Paid Benefits + $35.00 Per Day for Breakfast & Lunch, Fully Stocked Kitchen, Gym & Yoga room onsite + Amazing Culture
A1308061NY-Temp_1663873541

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™