Job Id: A1327962NY-Perm_1678720909 Apply Now

Our client, an alternative asset manager, is seeking an Administrative Assistant to support a Managing Director and Chief Administrative Officer in their NYC office. The hours are 8:30am-6pm and they are in office 5 days a week. This is an excellent opportunity for professional development in a team driven environment!

Responsibilities:

• Manage calendars, schedule internal and external appointments, confirm meetings, and coordinate with other assistants
• Provide back-up support for other senior professionals
• Liaising externally with clients and high-level internal contacts
• Managing the logistics for various conferences including the intricate, high-volume scheduling of client meetings and other logistics
• Maintaining the database of pitches and other presentations
• Utilizing Salesforce to pull reports, maintain client notes, and assist with other ad hoc projects
• Complete detailed corporate expenses including tracking receipts and reimbursements
• Arrange complex travel including flights, visas/passports, cars, hotels, and other reservations
• Ad hoc projects

Qualifications:

• Undergraduate degree required
• 3-5+ years administrative experience, preferable in finance
• Team-oriented individual who thrives on challenge in a dynamic environment
• Strong written and verbal communication skills, high EQ, and ability to think critically and solve problems
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines; strong follow-through skills
• Perform duties with the highest level of confidentiality and integrity
• Experience coordinating travel
• Proficient in Microsoft suite
• Familiarity with Concur preferred

Compensation/Benefits:

• Up to $90-$110K base + bonus
• Paid overtime
• Various medical plans with employee contribution
• $20 daily for lunch when in office
• 401K with match
• 15 vacation days, 7 sick days
• Fertility Benefits and Mental Benefits
• One mandatory day off per month!

Apply Now