Administrative Assistant

Beacon Hill - Job Details
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Administrative Assistant

Rosemont, Illinois

|

Direct (Permanent) Full Time

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NA

Rosemont, Illinois

Direct (Permanent) Full Time

NA

November 18, 2022

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Job ID: 311182022_1668808175

November 18, 2022

Job ID: 311182022_1668808175

Job Summary

Job Id: 311182022_1668808175 Apply Now

This position will provide administrative support to the Academy's meetings team and special projects, as needed. The candidate will support a high-impact team of meeting planners and work collaboratively with other departments to successfully implement Academy initiatives. 75% of this position will focus on supporting the operational logistics of the Annual Assembly, stand-alone courses and 30+ committee meetings throughout the year with additional assistance to the Education department as needed.

Essential Duties and Responsibilities:
* Performs general administrative functions for the education and meetings teams including but not limited to organize and schedule appointments, create and format regularly scheduled reports, submit and reconcile department's expense reports and invoices, and assisting with meeting and travel planning for staff, faculty and committee members.
* Responsible for maintaining and following work plans associated with small to medium size projects; strong comfort-level with independent projects.
* Supports in-person and virtual events as needed, including interacting with and supporting members.
* Collaborate with department staff liaisons to implement multiple committee meetings, annually.
* Inventorying and ordering supplies to support education programs.
* Maintain computer and manual filing systems.
* Strong customer-service focus
* Serves as customer service back-up as needed.
* Performs other duties as assigned by the Director of Meetings and AED, Education.

Required Skills & Qualifications:
* Ability to organize, structure, and communicate information and ideas clearly, both verbally and in writing.
* Computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
* Familiarity with virtual meeting platforms (Zoom, GoToMeeting, etc.) and survey tools (SurveyMonkey, Alchemer, etc.) a plus.
* Exceptional customer service skills, including the ability to respond to Academy members, internal staff and others in a professional, knowledgeable, helpful and friendly manner.
* Ability to prioritize requests from multiple people.

* Superior organizational skills with demonstrated ability to complete multiple tasks within deadlines.
* Works efficiently and collaboratively with a cooperative spirit.
* Ability to effectively collaborate within and across departments to achieve both departmental and organizational goals.
* Ability to assess and articulate ways to improve processes and programs.
* Maintains high professional standards of integrity, ethics, and commitment to the goals of AAPM&R.

Education and Experience:

* Relevant Bachelor's degree or equivalent experience.

* Experience in association management and meeting planning a plus.

311182022_1668808175

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™