Corporate Legal Assistant

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Corporate Legal Assistant

Miami, Florida

|

Direct (Permanent) Full Time

|

NA

Miami, Florida

Direct (Permanent) Full Time

NA

January 25, 2023

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Job ID: 1319747_1674667438

January 25, 2023

Job ID: 1319747_1674667438

Job Summary

Job Id: 1319747_1674667438 Apply Now

A full-service commercial law firm serving clients throughout Florida; is seeking a full time Corporate Legal Secretary with a minimum of 3 years of transactional experience in mergers & acquisitions and securities to work from their Downtown Miami office. Learn more about us at stearnsweaver.com.

Responsibilities

  • Format, type and proof complex legal documents using CompareRite or other redlining applications
  • Manage internal and client deadlines
  • Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources
  • Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage
  • Prepare new business records, engagement letters
  • Input and edit attorney's time and review pre-bills
  • Schedule meetings and make travel arrangements
  • Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
  • Reconcile expense reimbursements; process check and petty cash requests
  • Maintain attorney's calendars; schedule inside and outside meetings; reserve conference rooms; order food and/or refreshments

Qualifications

  • Minimum of 3 years of legal secretarial experience in Corporate
  • Must have excellent proofreading, document formatting and redlining skills
  • Must pay close attention to detail and be extremely organized
  • Excellent written and oral communication skills
  • High degree of initiative and ability to plan, prioritize and manage multiple tasks
  • Must be punctual and reliable
  • Ability to work in a fast paced team environment
  • Flexibility to work overtime
  • Microsoft Office 2016 knowledge with Excel, Outlook and advance knowledge of Word functions
  • Familiarity with using an electronic document management system, such as I-Manage

1319747_1674667438

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™