Job Id: DALLT #1333838_1683580467

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Beacon Hill Legal is seeking a Practice Coordinator for our client a Global law firm. This role will be supporting attorneys in the of business and disputes - including contracts, reviewing contracts and document prep. The ideal candidate will have 3+ years' experience and be tech savy! This position is 100% in office with the possibility of having 1 WFH day hours are 8:30 to 5:00 p.m.
Additional responsibilities include but are not limited to:
Prepare, edit, and proofread a variety of practice area legal documents, e.g. correspondence, agreements, closing documents, spreadsheets and presentations
* Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls including sending calendar invites and reminders, reserving conference rooms on-site in firm reservation system and at off-site venues
* Organize and manage files/emails in the document management system
* Manage physical files including intake, retention, retrieval and transfer of records
* Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
* Save documents and emails in the document management system
* Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
* Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
* Interact and follow-up with clients, outside counsel and others, as needed
* Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers
* Compile research from various online resources and databases and/or work with librarian to obtain information, as needed
* Coordinate domestic and international travel arrangements with firm's travel provider
* Process business expense reimbursements and vendor payments
* Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
* Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
* Work collaboratively with lawyers, senior practice coordinators and practice assistants on assigned duties
* Assist other practice groups upon request with special projects
* May have a billing rate and be required to bill for some tasks
* Consolidate and organize files at the close of a matter
* Manage and assist with complex document production, using the firm software and best practices
* May draft engagement letters
* Track deadlines and status of cases/matters. As needed, update lawyers and/or docketing department on deadlines
* Process the appropriate court filings as directed by lawyers, adhering to the requirements of the court
* Prepare practice group profiles and other submissions for industry guides, client alerts and other distributions, and for pitches for new work
* Prepare and maintain practice group materials for website updates
* Coordinate and oversee client marketing events and various client meetings
* Attend client meetings when requested
* Prepare various BD reports of new work and other department activities.
* Input time entry for assigned lawyers; track work in progress and account receivables
* Work independently and take ownership of projects at the direction of lawyers
* May assist paralegals and perform some paralegal duties as assigned
* May train, assist, and provide orientation for new and less experienced members of staff

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