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Beacon Hill Legal is seeking a contract Legal Assistant/ Legal Secretary for our client a Texas litigation Firm. This position is 100% in their Downtown Dallas office. This person will report directly to the Partner, Associate and/or Paralegal. The Legal Assistant/ Secretary provides secretarial and/or administrative support to attorneys and/or paralegals. This position requires responsibility and confidentiality. A legal secretary works under general supervision to perform administrative and support functions for an attorney or paralegal. Job Purpose: Enhances attorney or paralegal effectiveness by providing information management support; representing the attorney or paralegal to clients and others; and generates revenues by documenting and inputting attorney billable time.

Duties and Responsibilities:

• Welcome guests and clients by greeting them in person or on the telephone and

answering and directing inquiries.

• Prepare, edit, format and proofread a variety of documents (e.g. correspondence,

pleadings, discovery).

• E-file documents with the courts.
• Draft and revise correspondence. Proofread finished material for accuracy.
• Handle incoming and outgoing mail.
• Receive incoming calls, answer general questions and direct individuals to appropriate

persons within the organization.

• Set up conference calls.
• Open, manage and maintain files/filing.
• Schedule appointments and maintain calendar to track deadlines and status of cases,

coordinates and schedules meetings, depositions, conference calls, and sends calendar

invites and reminders.

• Input attorney billable time and reimbursable expenses.
• Perform other general office clerical work such as filing, faxing and answering the phone.
• Represent attorney by communicating and obtaining information; following-up on

delegated assignments; knowing when to act and when to refer matters to attorney.

• Serves as intermediary between attorney, firm personnel and the courts, relaying

communication between each group.

• Assist attorney with personal business matters.
• Arrange business itineraries and make travel arrangements.
• Manage timekeepers' expense reimbursements.
• Manage client expense disbursements through software application, including

corresponding with client and follow up.

• Prepare correspondence to clients regarding monthly invoices for fees and disbursements,

update internal systems accordingly.

• Communicate effectively with all levels of internal personnel.

Requirements include:

• Solid working knowledge of Microsoft Office applications (Word, Outlook, Excel,

PowerPoint).

• Type a minimum of 80 wpm.
• Excellent verbal and written communication skills.
• Strong people skills and the ability to work harmoniously and effectively with others as

part of a team.

• Strong organizational skills.
• Excellent grammar, spelling, punctuation and proofreading skills.
• Proven track record of dependability, dedication, confidential handling of all matters and

outstanding work product ; and Knowledge, Skills and Abilities: Requires knowledge of legal terminology, legal practices and applicable technology. Operate various office equipment including computer system, transcription equipment, copy and fax machines. Possess high level of proficiency in word processing software. Credentials and Experience: There is no formal education requirement for a legal assistant.

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