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Beacon Hill Legal is seeking a contract to hire legal secretary for a Texas litigation Firm. This position is 100% in office for their Houston office. This role is replacing a Legal Secretary that is retiring . This role supports 6 attorneys - oil/gas, international trade and ligation.

The Legal Administrative Assistant provides administrative support services for a group of 6 oil & gas/international trade & litigation attorneys. This position may also be asked to handle additional office administrational duties.

Key Responsibilities:

• Schedule appointments, receive and make telephone calls, open and sort mail, make travel

arrangements, and perform other administrative duties.

• Schedule and coordinate depositions, court reporters, and videographers.
• Input information into time and billing, customer relationship management, and document

management systems.

• Draft, type, format, and revise many different types of legal, agency, and business documents.
• Calendar deadlines from incoming mail, pleadings, and hearings.
• E-file in state and federal courts and make service on opposing parties.
• Maintain files and indexes.
• Maintain privacy rules by not revealing information other than to the appropriate parties

involved in a legal action.

Requirements

• Bachelor's degree.
• Commercial Litigation experience
• Training from a business/vocational school or other legal education preferred.
• 5 years legal secretary experience.
• Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and

business terminology.

• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Familiar with any enterprise time and billing system, preferably Elite and Webview.
• Familiar with any customer relationship management system, preferably SalesForce/OnePlace.
• Familiar with any document management system, preferably iManage.
• Proficient with transcription equipment and able to transcribe.
• Detail oriented and able to prioritize, multi-task, and work well under pressure.
• Professional, polite, and positive client-centric attitude.
• Railroad Commission experience preferred.
• Office administrative experience preferred.

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