Department Coordinator

Beacon Hill - Job Details
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Department Coordinator

Waltham, Massachusetts

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Full Time

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$ 18 - $ 23 per hour

Waltham, Massachusetts

Full Time

$ 18 - $ 23 per hour

November 22, 2022

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Job ID: A1314322ED_1669141920

November 22, 2022

Job ID: A1314322ED_1669141920

Job Summary

Job Id: A1314322ED_1669141920 Apply Now

Our client, a private university in Waltham, MA, is seeking a PT Department Coordinator to assist in administration related to office operations, payroll management, procurement, and financial accounting. This position requires skills in communication and proficiency in management skills and consists of a M-F schedule. This role can compensate up to $23 hourly based on experience so qualified candidates are encouraged to apply!


Essential Functions
* Administrative: Responsible for a variety of administrative functions including event coordination, publicity, travel arrangements, correspondence within and outside of the university. Provides assistance to Division Director, Program Administrator, and guest speakers as needed.
* Responsible for oversight of the space reservation system and events calendar, answers phone and office email, serves as front-line resource, greets visitors.
* Students: Manages student workers and provides day-to-day direction. Assists Division Program and Leaders Roundtable Program.
* Maintains detailed records, tracking data such as rate of work and cost of tasks, and communicates projections to Division Director. Reconcile expenses to the university's system and comply with university's policies and procedures. Process reimbursements, purchases, honoraria, payroll for student workers, etc.

A1314322ED_1669141920

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™