Executive Assistant

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Executive Assistant

Boston, Massachusetts

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Full Time

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$ 35 - $ 40 per hour

Boston, Massachusetts

Full Time

$ 35 - $ 40 per hour

August 03, 2022

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Job ID: A1281766O_1659563463

August 03, 2022

Job ID: A1281766O_1659563463

Job Summary

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Our client, a Technology company located in Boston, MA is seeking an Executive Assistant to support their CEO on temporary to hire basis. This role is compensating $35/hour on the contract side and between 75-85K once permanent.

Responsibilities:

  • Manage and maintain executives' schedules and calendar.
  • Make travel arrangements for executives; coordinate with travel agency and/or remain on-call for dynamic and time sensitive travel needs.
  • Coordinate and oversee property management via communication with management companies and/or tenants
  • Prepare business and personal invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming business and personal correspondence, including faxes and mail.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

PREFERRED SKILLS AND EXPERIENCE

  • A 4-year college degree
  • 6+ years of relevant experience required.
  • Advanced knowledge of MS Office Products (version 2016 or higher), Vista or Windows 7 (or higher)
  • Operating systems, Quickbooks, and Adobe Acrobat Pro.
  • Excellent oral and written communication skills.
  • Strong organizational skills-being able to plan, coordinate, and track tasks effectively.
A1281766O_1659563463

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™