Executive Assistant

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Executive Assistant

Boston, Massachusetts

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Full Time Temporary/Contract

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NA

Boston, Massachusetts

Full Time Temporary/Contract

NA

August 03, 2022

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Job ID: A1301238VR_1659533379

August 03, 2022

Job ID: A1301238VR_1659533379

Job Summary

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Our client, a shoe company located in Boston is seeking a Temporary Executive Assistant to join their team. The Executive Assistant will be responsible of the following tasks:
* General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
* Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
* Gathers, compiles and reports on information relevant to supervisor's assignment.
* Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.
* Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
* Handles highly confidential information.
* Used to dealing with high profile visitors and senior management.
* Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars for the vice president.
* Works with internal/external contacts for venue requirements and selection, room reservation system to ensure that the travel policy is followed in order to provide cost-effective and convenient travel arrangements.
* Works with travel agents, airlines, and others regarding planning and customer service issues.
* Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
* Interprets needs, determines and produces effective presentation layout, and organizes final documents.
The ideal candidate will have 4+ years of supporting a high level executive, will have strong Microsoft Office skills, be organized and detail oriented. This role can compensate up to $70/hr. Qualified candidates are encouraged to apply for immediate consideration.

A1301238VR_1659533379

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™