Job Id: A1326689KB_1677873486 Apply Now

Our client, a prestigious university in Boston, is seeking and Executive Assistant to support their team! The Executive Assistant will support two directors, acting as a gate keeper while handling travel expenses, communication and projects throughout the year. This role will start on a temporary basis with the possibility to be extended. This role compensates at $30/hr and will be fully onsite.

Calendar Management & Administrative duties:
* Manage very busy calendar and coordinate meetings in a manner that is strategic, efficient, and adapts to the shifting priorities of the complex calendars of the senior level stakeholders.
* Manage, monitor, and track the high volume of demands for executives time by prioritizing requests while demonstrating independent judgment when possible or seeking guidance in identifying and resolving potential conflicts.
* Prepare agendas and meeting notes in a timely manner to ensure executives are well prepared for all meetings, events, and speaking engagements.
* Establish a triage system for incoming emails and track action items and needed responses.
* Communicate professionally and effectively with internal and external constituencies.
* Review, revise, and summarize correspondences and briefs as requested.
* Create accurate and professional PowerPoint presentations, Excel, and other documents.
* Provide additional administrative support as requested.

Meeting and event support:
* Arrange for and coordinate logistics of meetings and workshops utilizing appropriate virtual or on-the-ground protocols.
* Work with relevant presidential office and senior leadership administrative colleagues for logistics of meetings and events.

Travel and Reimbursement coordination:
* Coordinate and manage travel including meeting registrations and other arrangements as requested.
* Complete timely and accurate Concur expense reports in accordance with university policy.

Special Project Management:
* Gather background information, set up meetings, devise preliminary agendas, and coordinate logistics as needed for special projects.
* Create accurate and professional PowerPoint presentations, Excel, and other documents as needed for special projects.
* Compile and track all project components for a timely and comprehensive response and execution.

Qualifications:
* Minimum of 4 years' experience supporting C-level or Senior level executives
* Ability to interact with tact and diplomacy amongst a wide variety of stakeholders both internal and external to the university.
* Experience and comfort handling confidential and/or proprietary information.
* Detail-oriented with a high level of attention to accuracy and completeness and superior time management capabilities.
* Excellent verbal and written communication skills with a strong customer service focus.
* Must have excellent Microsoft Office and overall computer skills, as well as the ability to learn new software and web-based programs.

Qualified candidates are encouraged to apply today for immediate consideration!

Apply Now