Job Id: A090622CHI_1674146409 Apply Now

Our client, a management company, is looking for a temporary Executive Assistant to join their team in the downtown Chicago area. In this position, you will be supporting the Chief Operating Officer. You will manage mostly business-related tasks and the operations teams such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. This position, based on experience, pays up to $70k.

Responsibilities:

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and other materials
• Collate and manage operations data
• Conduct research, collect and analyze data to prepare reports and documents
• Manage and maintain executives' schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Coordinate project-based work
• Review operating practices and implement improvements where necessary

About You:

• Must have at least an associate degree or higher from an accredited college or university
• 3+ years of prior executive or admin experience
• 1+ years of data entry and analysis
• 2+ years or more of executive experience supporting C-suite is highly preferred
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Advanced skills on Excel
• Knowledge of standard office administrative practices and procedures

Apply Now