Executive Assistant

Beacon Hill - Job Details
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Executive Assistant

Chicago, Illinois

|

Full Time

|

$ 110,000 - $ 115,000 per year

Chicago, Illinois

Full Time

$ 110,000 - $ 115,000 per year

August 17, 2022

|

Job ID: A1286930CHI-PERM_1660748149

August 17, 2022

Job ID: A1286930CHI-PERM_1660748149

Job Summary

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Our client, a private equity firm, is actively seeking an Executive Assistant to join their Chicago office. In this position, you will support the Legal and Compliance Team along with members of their Operating Team. You must be highly organized, not easily overwhelmed, and maintain the highest level of professionalism and confidentiality. This position pays around $110k to $115k.

Responsibilities:

  • Support Chief Information Officer and team which consists of employees in Chicago, Miami & San Francisco
  • Liaison for IT initiatives for the firm and the EA team
  • Assist with firmwide roll outs of new technology
  • Consolidate, streamline, coordinate and manage several complex calendars (personal and professional)
  • Communicate with several parties and utilize judgment in the allocation of time between meetings and meeting logistics
  • Handle confidential matters with absolute trustworthiness; ensure interactions and transactions are ethical and convey integrity
  • Process expenses through the firm's expense report system, Tripsware
  • Assist in planning and arranging extensive personal and professional international and domestic travel, including, but not limited to preparing trip logistics, agendas, meeting materials, and detailed itineraries
  • Provide back-up for other Executive Assistants and Receptionist when needed
  • Openness to a wide variety of tasks on the administrative spectrum (pitching in to accomplish any task dealt)
  • Anticipate and interpret the needs of management without much direction
  • Screen telephone calls, greet visitors, and respond to general inquiries
  • Run ad hoc errands
  • Assist in keeping the office organized
  • Be available 24/7


Experience & Qualifications:

  • Bachelor's degree required
  • 3+ years of administrative experience supporting C-level executives
  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
  • Superb tolerance for high stress/high-pressure situations; maintains composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
  • Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
  • Exceptional sense of urgency and attention to detail
  • High degree of collaboration with all levels in the organization

Apply today to be considered!

A1286930CHI-PERM_1660748149

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™