Executive Assistant

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Executive Assistant

Chicago, Illinois

|

Full Time

|

$ 85,000 - $ 100,000 per year

Chicago, Illinois

Full Time

$ 85,000 - $ 100,000 per year

August 09, 2022

|

Job ID: A1294538CHI-PERM_1660053736

August 09, 2022

Job ID: A1294538CHI-PERM_1660053736

Job Summary

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Our client, an investment company, is looking for an Executive Assistant to join their team in the Chicago area. In this position, you will be providing administrative support to the Chief Financial Officer (CFO) as well as the Finance Team while performing a wide variety of functions independently and exercising confidential discretion. Based on experience, this salary ranges in pay from $85k-$100k.

Responsibilities:

  • Be knowledgeable in all activities and projects the CFO is involved in, as to accurately respond to routine inquiries from staff
  • Develop and implement systems to ensure needs and expectations of the CFO are met in a timely and efficient manner
  • Organize meetings called by the CFO, including preparing agendas, inviting attendees, scheduling meeting rooms, ordering equipment, taking and transcribing meeting minutes, monitoring action and follow-up items, and keeping permanent records as appropriate
  • Set up and monitoring working project files, assuring deadlines are met
  • Schedule appointments, keep calendar current, provide optimal time for work and special projects
  • Sort, read and annotate incoming mail and documents, ensuring all documents are complete prior to obtaining executive's signature; composing responses or providing pertinent information for executive response, when necessary
  • Answer, screen and handle telephone calls appropriately. Representing executives(s), responds to calls relaying information reflecting executive's views and wishes, reporting back any unusual circumstances
  • Compose correspondence for signature
  • Maintain and oversee department permanent files in accordance with policy. Keeping current, as well a pertinent background information available and easily retrievable, serving as an "information resource" as requested
  • Coordinate all travel arrangements for CFO including airfare, hotel and/or conference registration, etc., respective of budgetary limits and policy guidelines
  • Provide additional administrative assistance to the department as required
  • Perform other duties as assigned by the CFO

About You:

  • 3+ years of experience in specific administrative support capacity
  • Strong communication and interpersonal skills
  • Detail oriented and organized
  • Computer literate with the ability to learn new software applications quickly;
  • Intermediate to advanced level abilities with Microsoft Office products and Adobe products
  • Ability to organize and lead projects and perform multiple tasks in a busy environment
  • Flexible and ability to adapt readily to changing circumstances

Apply today to be considered!

A1294538CHI-PERM_1660053736

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™