Job Id: A1327717JD_1678486718 Apply Now

Our client, a Life Sciences firm located in Lexington, MA, is seeking an Executive Assistant to handle the office management, facilities, operations and administrative work for the company. This is a small start-up Life Sciences Firm focused on Oncology. Interested candidates are encouraged to apply should they have a background working for start-ups, or have previous administrative work experience.

Hours: 8:30 - 5:30

Pay: up to 40/hr for contract, 110/115K once permanent

Job Duties:

• Calendar Management
• Arrange Board Meetings and Dinners
• Recruitment Scheduling
• Travel
• Expense Reports
• Receiving Visitors
• Book Catering
• Coordinate space/conference rooms
• Conference scheduling, registration and travel
• Maintain file system, organizational charts, vendor and consultant renewals, fundraiser tracker
• Schedule team offsites and events

• Manage office and lab, Work with PR firm to come up with Brand/logo, company literature
• Maintain/update website
• Procurement and Budgeting
• Process/Maintain Contracts, MSA's and NDA's
• SOP's - R&D and G&A (create expense policy, travel policy)
• Landlord interactions - security, parking, badging
• Vendor Management (Lab, Office, Travel, IT)
• Conduct New Hire Orientations
• IT Ticketing

Qualifications:

• Strong administrative background
• Excellent communications skills
• Project management and organizational skills
• Exposure to Pharma or startups is a plus
• Experience working with high-level management
• Great personality and work ethic

Apply Now