Executive Assistant

Beacon Hill - Job Details
< Back to Search Results

Executive Assistant

New York, New York

|

Full Time Temp to Hire

|

$ 90,000 - $ 95,000 per year

New York, New York

Full Time Temp to Hire

$ 90,000 - $ 95,000 per year

September 23, 2022

|

Job ID: A1307107NY-Temp_1663943351

September 23, 2022

Job ID: A1307107NY-Temp_1663943351

Job Summary

Job Id: A1307107NY-Temp_1663943351 Apply Now

Boutique independent life insurance brokerage firm is seeking a Temp to Perm Executive Assistant to support a Partner. The EA will work 3 days in the office and 2 days remotely each week. Hours are 8:30am to 5:30pm with flexibility for overtime.

Responsibilities:

  • Heavy calendar management
    Schedule internal and external client meetings (both in person and via Zoom or MS Teams)
  • Update and manage scheduling lists, contact lists, and task lists
  • Coordinate and manage travel itinerary
  • Entering and maintaining detailed client information in a CRM database
  • Develop strong familiarity with clients, carriers, and client relations.
  • Screen incoming phone calls
  • Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party
  • Draft emails
  • Take an active interest in the Principal's activities and be anticipatory and proactive with deliverables
  • Become familiar with Principal's Top 20 cases/clients/advisors
  • Manage supplies and office inventory
  • Manage all issues related to office upkeep (working with building management to resolve any fixes in the offices, etc)
  • Manage miscellaneous special projects

Requirements:

  • Minimum of 2+ years of experience working as an Executive Assistant with office management experience (in the Financial Services industry a plus)
  • Experience supporting Senior executives
  • Ability to function effectively while under pressure in a fast paced and evolving environment
  • Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed
  • Ability to remain patient, flexible, and focused
  • Superior communication/interpersonal skills both verbal and written
  • Superior follow through, and organizational and task management skills
  • Superior response time to heavy email communications

Compensation/Benefits:

  • 90-95K DOE
  • Comprehensive benefit package includes medical, dental, life, disability, 401(k), Flex Spending Account, and other voluntary benefits.
  • Eligible for annual bonus based on firm's net profit and employee's job performance - (profit sharing)
  • Eligible for firms Employee Participation Plan - (revenue sharing)
A1307107NY-Temp_1663943351

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™